March 20, 2020
What personal information we are processing, why and on which legal basis
Who do we share your personal information with?
For how long do we keep your personal information?
Your rights concerning our processing of your personal information
Exercising your rights, contacting us and other important information
1. What personal information we are processing, why and on which legal basis
Account management - When you set-up an account as a tenant on our platform, we use the personal information you provide us with to set-up and maintain it. This is necessary to perform the contract with you or your employer.
Billing & administration - For any payable service, we will use the personal information that you provide us with to invoice you. We will also use that personal information to maintain an up-to-date administration. This processing activity is necessary to perform the contract with you (invoicing) and to comply with a legal obligation (keeping an administration).
Contact with you – When you contact us, e.g. through one of the contact forms on our website, if you call us for support, we contact you, e.g. to inform you about certain updates, or in case we have ongoing business with each other, we use your personal data for our ongoing business and to answer your requests, e.g. provide you with support. The legal basis for this processing activity is that we either have a contract with you, or that we take steps at your request prior to entering into a contract.
Due diligence, security of our offerings and preventing fraud – As we aim to provide you with products and services that are most secure and as we want to keep our people and business safe, we have a legitimate interest to use your personal information to conduct due diligence investigations, to maintain the security of our offerings and to prevent fraud.
2. Who do we share your personal information with?
Everon is a company that operates on a global level and we may have a legitimate interest to share personal information with group companies, for example to a group company that is providing a service for another group company.
We also use trusted service providers to provide certain services for us in relation to the processing of your personal information. For example, we store personal information with an external hosting provider and we use a payment service provider to facilitate ad-hoc payments.
In addition, we may share your personal information with our business partners a reseller to follow-up on your request for information on our products and/or services.
Finally, to the extent we are required by law, regulation or court order, we may disclose your personal information in compliance with that law, regulation, or court order.